Careers

OBJECTIVE: Will professionally represent River Oaks Properties with the duties outlined below with staff members and the public for the purpose of furthering the business interests of ROP and supporting the efforts of each employee.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Activate leasing activity in Yardi to reflect relevant lease terms (to include lease dates, rental amounts, CAM related details, etc.).
• Post charges as needed per executed documents (new leases, renewals, assignments, move outs, etc.).
• Gather information and audit the timing of CDA preparation. Information will come from the Construction Department, Property Management, and Leasing Agents.
• Update Tenant Contact Information such as contact changes to and from Tenants and/or any leasing related correspondence from Tenants.
• Manage sensitive and/or highly confidential information (e.g., tenants’ credit information, social security numbers, dates of birth, ) and situations (e.g., tenant disputes, company litigation, etc.) in a professional and confidential manner.
• Maintain Tenants’ insurance certificates in each Tenant’s lease file; mail reminder and insurance default notices as needed; follow-up with phone calls; record in Yardi; provide report at leasing meeting when tenants are not in compliance.
• Assist Accounting Mgr-Lease Audit with maintaining the Gross Sales Report.
• Assist Lease Administration Support as backup when needed.

Accounting Duties to include:

• Annual CAM, Tax and Insurance Reconciliations: Analyze reconciliation expense pool set-ups in Yardi. Ensure that all reconciliation guidelines accurately reflect the terms of the lease. Assist with reconciling all annual billings in a timely manner.
• Construction Duties to include:
• Assist Tenant Improvement Supervisor’s with Construction Close Out Packets as backup when needed
• General Duties to include:
• Assist front desk during when needed (answer phone & direct calls, enter leads into Leasing Manager, receive payments, greet and direct clients/visitors/vendors per ROP’s reception script).
• Other associated tasks as assigned by Management.

Minimum Education & Experience Requirements

• High School Diploma or GED equivalent
• 2 years work experience in an administrative related position
• Minimum Knowledge, Skills & Abilities (KSA)
• Phone & receive etiquette to include:
• Oral and written bi-lingual skills: English and Spanish
• Office professional attire and grooming
• Interpersonal skills, demonstrating poise, tact and diplomacy in sensitive and/or confidential situations
• Working knowledge of Windows Office Suite
• Attention to detail
• Time management and organizational skills
• Knowledge of general business practices
• Knowledgeable operation of standard office equipment at a level generally acquired through 2 years related experience

NOTE: Though not a requirement, oral and written Bi-lingual (English/Spanish) skills are helpful.

Follow the link below to apply:

https://ropelpaso.bamboohr.com/careers/24?source=aWQ9NA%3D%3D

For questions please contact:

Linda Kleinhans MAOM PHR SHRM-CP HR Manager

River Oaks Properties

5678 N. Mesa

El Paso, TX 79912

T: 915-225-7727

lkleinhans@ropelpaso.com

SUMMARY:

Manages Tenant Improvements and reports general maintenance needs by performing the duties listed below.

GENERAL PURPOSE:

Manage 1st and 2nd generation build-outs in accordance with city codes and company standards and to the tenant’s satisfaction while controlling expenses. Inspects & reports general maintenance repairs to Property Managers. Maintains tenant satisfaction and retention and promotes excellent tenant relations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Meets directly with tenants and Leasing Agents to determine scope of TI work - arranging for alterations to maintenance, upkeep, or reconditioning of property as specified by owner, supervisor, agreed upon easement agreements, or lessee’s agreements

Prepares bid scope and invites bids for design and/or build

Interfaces with senior management for bid review, budgets, and receipt of final selection of contractor/vendor

Prepares and issues contract documents to selected contractor/vendor

Acquires Landlord and contractor signatures

Inspects work in progress & issues punch lists - monitors projects and performance of contractors through frequent site visits. Manages meetings with architects, construction contractors, and tenants to oversee tenant space build-outs/improvements in order to maintain high-quality construction and to ensure compliance with construction drawings

Processes invoices and project close-outs

Oversees the process of tenant-contracting improvements

Assists with value engineering and direct purchase of equipment as needed

Maintains awareness of the interior and/or exterior of the properties on a regular basis to detect needed repairs, including roofs

Interfaces with Property Managers in reporting needed repairs

Reviews and prepares payment submittal for Accounting for assigned TI projects

Other duties may be assigned

Skills/Knowledge/Abilities/Experience

• Minimum five (5) Years of experience managing construction projects (Degree preferred but not required)

• Knowledge of MEP systems and roofing systems, interior finishes, etc.

• Able to read and understand blueprints

• Excellent oral & written communication skills (Bi-lingual preferred but not required)

• Familiarity with normal lease terms

• Own vehicle w/ valid driving license & clear driving record

• Computer skills

Click the link below to apply:

https://ropelpaso.bamboohr.com/careers/27

Or contact:

Linda Kleinhans DBA PHR SHRM-CP

HR Manager

River Oaks Properties

5678 N. Mesa El Paso, TX 79912

T: 915-225-7727

lkleinhans@ropelpaso.com